Loudoun Youth Soccer Association

 

 

(Loudoun Soccer) By-Laws

 

 

Amended as of ____, __, 2006

 

 

The name of this non-stock Corporation shall be the Loudoun Youth Soccer Association, also known as Loudoun Soccer or the Association. It shall be the object of this Association to foster, promote, and advance the enjoyment of soccer within the territory under the jurisdiction of the Loudoun Youth Soccer Association.  The purpose of the Association shall be to teach the fundamentals of soccer and to develop sportsmanship and team play.

LIMITATIONS

 

The Association is not organized for profit.  No part of its net earnings shall incur to the benefit of any private individual.  Its activities shall not include participation or interference in any political campaign on behalf of any candidate for public office.

ARTICLE I. PLAYERS

 

SECTION A. YOUTH PLAYERS:  Any youth under eighteen (18) years of age, without discrimination, shall, upon approved application, be considered eligible to play in the Association.  The parent or guardian of the youth player must be a Member of the Association as defined in ARTICLE II.

SECTION B. MEMBER-PLAYERS:  Anyone eighteen (18) years of age or older, without discrimination, shall, upon approved application, be considered eligible to play in the Association.  The player, or the player’s parent or guardian in the case of a dependant, must be a Member of the Association as defined in ARTICLE II.

ARTICLE II. MEMBERS

 

SECTION A. QUALIFICATION:  Membership in the Association shall be open to all persons over eighteen (18) years of age, without discrimination, who are interested in the aims and purposes of the Association, who are willing to subscribe to these By-laws and who are otherwise qualified under the provisions set forth in these By-laws.

SECTION B. ESTABLISHEMENT OF DUES:  Dues, registration, and admission fees, if any, and length of membership for Members shall be established by the Association’s Board of Directors (the “Board”).

SECTION C. ADMISSION OF MEMBERS:  Admission of all applicants for membership shall be in such manner as the Board may determine consistent with Article II, SECTIONS A. and B.

SECTION D. NON-VOTING MEMBERSHIP:  The Members shall not be eligible to vote.

SECTION E. ANNUAL MEETING:  At least one (1) meeting of the Association’s general membership will be held per year, and shall be conducted in accordance with Robert’s Rules of Order.    Public notice of the meeting will be given at least two (2) weeks in advance.  A report of the previous year’s operations shall be presented at such meeting and the meeting shall be open to comments and discussion of any business that a Member shall present to the meeting.

SECTION F. REMOVAL:  Members may be removed from membership “for cause” by the Board.  Such removal will require a two-thirds (2/3) vote of the full Board.  For any cause other than non-payment of dues, removal shall come only after the Member complained against has been advised of the complaint lodged against him/her and has been given a reasonable opportunity for defense.

SECTION G. REFUNDS:  No Member is entitled to the refund of any dues, registration fees, or admission fees upon termination of membership for any reason.

SECTION H. POWER TO WAIVE: The Association’s Board, by majority vote, may cancel or waive payment of any dues, assessments, or other indebtedness of Members for any period.  The Association’s President or Vice Presidents or Treasurer may waive any amounts due if payment would be unreasonable because of the Member’s financial situation.

ARTICLE III. OFFICERS

 

SECTION A. CORPORATE OFFICERS:  The Corporate Officers are the President, Vice Presidents, Secretary, and Treasurer. There are two Vice Presidents, one for Recreation and one for Travel. The Corporate Officers are elected by the Board at the Board’s first meeting following completion of the regular Fall soccer program.  Roles and responsibilities of the Officers are found in ARTICLE V, POSITION DESCRIPTIONS.

SECTION B. VACANCY:  An incomplete term resulting in a vacancy in any of the corporate offices of the Association will be filled by a majority vote of the full Board. An officer who is removed from Association membership by the Board is automatically vacated from his or her office.

SECTION C. COMPENSATION:   No officer of the Association shall receive any compensation, salary or emolument for his or her services as an officer.  Board members may be reimbursed for ordinary and necessary expenses incurred on behalf of the Association upon the recommendation of the Treasurer and the Board’s approval.

ARTICLE IV. BOARD OF DIRECTORS

 

SECTION A. ACTIVITIES:  With the objective of performing service for the general benefit of its Members and others, the Association may undertake such activities that, in the sole discretion and judgment of the Board, are designed to promote and develop the Association and to carry into effect the purposes stated in these By-laws.  This includes the establishment of regions, districts, divisions, or sections to meet regional or specialized interests and needs, provided that the rights and privileges of all Members are in no way restricted.

SECTION B. NUMBER:  The Board shall consist of no more than nine voting members.  A quorum shall consist of one-half plus one of the filled Board positions, at least one of whom is either the President or a Vice President.

SECTION C. BOARD MEMBERS:  The Board shall include the officers (President, Vice Presidents, Secretary, and Treasurer), the Referee Director, and the Director of Operations.

Officers of the Association are elected in accordance with ARTICLE III, SECTION A. All other Board positions are elected at the annual meeting by a majority vote of the Board members who have served in office during the immediately preceding term.  Any Board position not filled at the annual meeting is treated as a vacancy and filled in accordance with ARTICLE IV, SECTION F.

SECTION D. DUAL POSITIONS.  In the event that one person holds two of the positions designated as positions on the Board, the Board may elect an at-large director to fill the Board vacancy.

SECTION E. TERM:  The Directors of the Association shall serve for a term of one (1) year before being reelected or replaced as specified in these By-laws.

SECTION F. VACANCY:  An incomplete term resulting in a vacancy on the Board of Directors will be filled by the remaining members of the Board of Directors by a majority vote.  A Board member who is removed from Association membership is automatically vacated from his or her Board position.

SECTION G. MEETINGS:  Meetings of the Board will be as often as the Board requires but no fewer than twice per year.  Meetings may be called by the President or a Vice-President upon five (5) days advance notification to all other Board members. Proper notification will be provided by phone, electronic mail, or mail.  The Secretary of the Association will be responsible for notifying the Board of a meeting.  Robert’s Rules of Order and the general principles of parliamentary procedures shall govern all meetings of the Board, the Executive Committee, and all other committees.

SECTION H. VOTES:  In all deliberations of the Board, each Board member will have one vote.  The outcome of voting will be by simple majority, except as provided for in ARTICLE II, SECTION F and ARTICLE IX.

SECTION I. RESIGNATION:  A member of the Board of Directors may resign at any time upon written notification to the Board.  A resignation is automatically considered to be accepted if no action has been taken by the Board prior to or at their next scheduled meeting.

SECTION J. COMPENSATION: No voting member of the Board shall receive any compensation, salary or emolument for his or her services as a Board member.   Board members may be reimbursed for ordinary and necessary expenses incurred on behalf of the Association upon the recommendation of the Treasurer and the approval of the Board.

ARTICLE V. BOARD OF DIRECTORS POSITION DESCRIPTIONS

 

SECTION A. PRESIDENT:  The President of the Association shall be the official representative of the Association and ensures all Association activities support the organization’s goals as stated in the Articles of Incorporation and any additional goals established by the board.  The President provides direction and guidance to the Board and presides at the Board meetings.  The President is the organization’s primary representative with government entities, soccer’s governing organizations, and other community organizations.  A report on the operation of the Association shall be submitted by the President at the annual meeting.

The President shall be an ex-officio member of all committees established pursuant to ARTICLE VII.

SECTION B. VICE PRESIDENT: The Vice Presidents shall assist the President at all Board meetings and shall be the official representative of the Association in the absence of the President.  The Vice President - Recreation shall be responsible for oversight of the different Recreation soccer programs and operations. These programs include the House League and the SFL (Classic League). The Vice President – Recreation shall also serve as Chairperson of the Recreation Operating Committee.  The Vice President-Travel shall be responsible for oversight of the different Travel soccer programs and operations.  These programs include WAGS, ODSL, and NCSL.  The Vice President – Travel shall also serve as Chairperson of the Travel Operating Committee.

SECTION C. SECRETARY: The Secretary shall maintain all Association records including minutes of Board of Directors meetings, standing committee meeting records, and official correspondence on behalf of the Association.  The Secretary shall also serve (a) as the Director of Communications for the Association, including being responsible for internal and external communications, fundraising, community outreach, new field opportunities. for the Association, and (b) as the Chairperson of the Improvement and Expansion Committee.

SECTION D. TREASURER: The Treasurer is responsible for, and shall develop policies regarding, all monies of the Association, and shall keep detailed account of income and expenditures thereof. The Treasurer shall develop the annual budget under supervision of the Board and shall distribute the approved budget and quarterly financial statements to the Board.  The Treasurer shall serve as Chairperson of the Budget and Finance Committee.  The Treasurer shall be bonded.

SECTION E. REFEREE DIRECTOR: The Referee Director is responsible for all aspects of instruction, assignment, use, scheduling, and evaluation of the referees hired to officiate at the Association’s soccer games.  The Referee Director shall also be the Chairperson of the Referee Operating Committee.

SECTION F. DIRECTOR OF OPERATIONS:  The Director of Operations is responsible for the daily operations of the Association regarding the fields and equipment used by the Association, the Association’s web sites, the information technology needs of the Association, etc.  The Director of Operations shall also be the Chairperson of the Operations Committee.

 

 

SECTION G. NON-VOTING MEMBERS:  The following persons shall be members of the Board, but shall not have the right to vote on Board matters:  Technical Director; Director of Coaching – Recreation; and Director of Coaching – Travel.  The Technical Director shall be responsible for conducting and coordinating all clinics, training camps and practices for the Association, to assist in selecting coaches, and to act as a resource for all coaches and players within the Association.  The Technical Director shall serve on the Executive Committee of the Board, and such other Committees as requested by the President or the Board.  The Director of Coaching – Recreation shall be responsible for coordinating and representing all coaches within the Recreational programs of the Association, and shall be a member of the Recreation Operating Committee, and such other Committees as requested by the President or the Board.  The Director of Coaching – Travel shall be responsible for coordinating and representing all coaches within the Travel programs of the Association, and shall be a member of the Travel Operating Committee, and such other Committees as requested by the President or the Board.

 

 

ARTICLE VI. REGIONS/AREAS

 

SECTION A. Regions: The Association shall be composed of a western region, central region, southern region, and eastern region which subscribe to the philosophy, By-laws, and limitations of the Association. The area encompassed by each of these regions shall be established by the Board. Each region shall have a Regional Commissioner, approved by the Board, who represents the region on the Recreation Operating Committee.

SECTION B. Areas: Each Region will consist of one or more areas as approved by the Board.

ARTICLE VII. STANDING COMMITTEES

 

 

SECTION A. BUDGET AND FINANCE COMMITTEE: The Budget and Finance Committee shall be chaired by the Treasurer and consist of the President, Treasurer, and one other member appointed by the Board. The number of members on the committee shall not be fewer than three (3) but may be adjusted at any time as deemed necessary by the Board. It shall be the committee’s responsibility to handle and report on any suggestions brought to the Association concerning finances. The committee is directly responsible to the Board.

SECTION B. RULES AND DISCIPLINE COMMITTEE: The Rules and Discipline Committee shall be chaired by the Referee Director.  In the event of an issue arising out of or relating to the Recreation programs, the Referee Director shall be joined by the Vice President – Travel, one representative appointed by each of the Regional Commissioners, and any additional members deemed necessary by the Board.  In the event of an issue arising out of or relating to the Travel programs, the Referee Director shall be joined by the Vice President – Recreation, one representative appointed by each of the Travel Club representatives, and any additional members deemed necessary by the Board.  The committee is directly responsible to the Board.

SECTION C. OPERATING COMMITTEES: The following Operating Committees shall be established:  Recreation (Chairperson shall be the Vice President – Recreation); Travel (Chairperson shall be the Vice President – Travel); Referee (Chairperson shall be the Referee Director); Improvement and Expansion (Chairperson shall be the Secretary); and Operations (Chairperson shall be the Director of Operations).  Each of these committees shall be directly responsible to the Board.

 

 

ECTION D. OTHER COMMITTEES: In addition to the foregoing, other committees may be established as deemed necessary by the Board. All committees are directly responsible to the Board.

ARTICLE VIII. ORGANIZATIONAL ENTITIES

 

SECTION A. RECREATION PROGRAM: The Recreation Program will operate as an operating entity within the Association for the House (Recreation) and SFL (Classic League) programs. The Vice President - Recreation has responsibility for the Recreation program.

SECTION B. TRAVEL PROGRAM: The Travel Program will operate as an operating entity within the Association for the Travel soccer program.  The Vice President – Travel has responsibility for the Travel program..

SECTION C. REFEREE ASSOCIATION: The Referee Association shall provide referee services to the various Association programs, including for the Recreation and Travel programs.  The Referee Director is responsible for operating the Referee Association and shall be a member of the Board.

ARTICLE IX. AMENDMENTS

 

These By-laws may be amended or repealed by a two-thirds (2/3) vote of the Board of Directors. Amendments may be proposed by the Board on its own initiative, or upon written petition of any twenty (20) regular Members of the Association addressed to the Board. Any proposed amendment may be presented to the Board with or without recommendation

ARTICLE X. DISSOLUTION

 

The Association shall use its funds only to accomplish the objectives and purposes specified in these By-laws and no part of said funds shall incur, or be distributed, to the Members of the Association, except as provided herein.  On dissolution of the Association, any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the Board, pursuant to the Restated Articles of Incorporation.

The Loudoun Youth Soccer Association Board of Directors accepts these Amended By-laws and will ensure the Association will be organized and run in accordance with the letter and spirit contained herein. Accepted this ______ day of ______, 2006.

President:  Debbie Bicer

Vice President Recreation:  Denise Kling

Vice President Travel:  Robin Phillips 

Secretary:  Miles Davis

Treasurer:  Jim Bonfils

Referee Director:  Ali Zandi

Referee Director:  Dan Cavanaugh

Technical Director:  Bill Stara

Director of Communications:  Miles Davis

Director of Coaching (Travel):  Dave Edwards

Director of Coaching (Recreation):  Darryl Gee